BOARD OF LIBRARY TRUSTEES MEETING
WEDNESDAY, MAY 2, 2012
MASHPEE LIBRARY CONFERENCE ROOM
Present: John Kowalski, Patricia Gamache, Sue McGarry, Carlo D’Este, Sandra Lahart, and Jane Dolan.
Also Present: Kathy Mahoney, Library Director
Mike Richardson – Board of Selectmen
Absent: David Burton.
Jack Kowalski, Chairman, called the meeting to order at 5 p.m.
Approval of Minutes
Patricia Gamache motioned to approve the Regular Session minutes of April 4, 2012 as presented.
Motion was seconded by Carlo D’Este.
VOTE: Yes-6.
Roll Call Vote: John Kowalski, yes Patricia Gamache, yes
Carlo D’Este, yes Sandra Lahart, yes
Sue McGarry, yes Jane Dolan, yes
Patricia Gamache motioned to approve the Executive Session minutes of April 4, 2012 as presented.
Motion was seconded by Jane Dolan.
VOTE: Yes-5; 1-Abstain.
Roll Call Vote: John Kowalski, yes Patricia Gamache, yes
Jane Dolan, yes Sandra Lahart, yes
Sue McGarry, yes Carlo D’Este, abstain
Reports
Kathy Mahoney e-mailed to each Board member a copy of her monthly report for April. A copy of the report is attached to the printed set of these minutes. Sue McGarry had suggested that the Trustees review Kathy’s e-mailed monthly report and then discuss items questioned or in need of clarification rather than doing review during meeting. It was agreed that the monthly report will be handled in the suggested fashion. Kathy also mentioned the following:
- Kate Watt, Marketing Director of Mashpee Commons, suggested the Library write a proposal by October requesting funding from Mashpee Commons for an activity event that would be family oriented in the hope that it would be received favorably by Mashpee Commons.
- Kathy said all invitations have been sent out for Strategic Planning Committee members and so far everyone is saying “yes”.
- Steve Brown put together a little planning grid for first meeting of Strategic Planning Committee. Schedule: May 17-6-8 p.m.; June 14-3-5 p.m.; 6:30-8:30 p.m. will be Trustee training; and August 16-6-8 p.m.
- Mass mailing inserted in the tax bill notice being proposed pending approval by Board of Selectmen. The mass mailing will ask residents to fill in survey which is a component of strategic planning process.
Library to close for training day on May 24th. Fire Department will be at Library at 9 a.m. for one-hour emergency training; during lunch period Kathy will discuss strategic planning with the staff; and around 2 p.m. CLAMS training to start and continue until end of the day.
Motion: Carlo D’Este motioned to close the Library on May 24, 2012 for staff training; Jane Dolan seconded this motion; and it was unanimously approved.
Library policies
Sue McGarry asked Kathy to pull approved Library policies and note on the document when it was approved by the Board of Trustees. Kathy will do this.
Friends Update…Pat Gamache said Kathy Mahoney and she attended meeting of the Friends but only 2 members of the Friends Board were there so no quorum was present. Pat said Nancy Soderberg is going to try to get all Friends Board members together on May 9th and Nancy said Trustees who would like to attend are invited.
The 4/4/2012 drafted Memorandum of Understanding between Library Trustees and Friends of the Library was reviewed and discussed.
Motion: Sandra Lahart motioned to approve the proposed Memorandum of Understanding between the Friends and the Trustees and that the document be dated with today’s date. John Kowalski seconded this motion; and it was unanimously approved.
Pat Gamache will send the proposed Memorandum of Understanding to the entire Friends Board and will request that if they approve and sign then they should send to John Kowalski to be signed on behalf of the Trustees.
Communications
Selectmen Mike Richardson’s Comments
- Mike Richardson wrote letter to Mashpee Enterprise encouraging voters to attend upcoming May 7th Town Meeting.
- Ann Bradshaw, Superintendent of Schools, did not come to agreement with Norton and they rescinded their offer to her.
- 24/7 all year long drug return box to be set up at Police Station.
Corresponding Secretary Report
Pat reported that a couple of small donations to the Library were received and Pat wrote thank you notes. Kathy said they were homeowner association donations for using the Library room.
Old Business
Jack said nothing to report on library foundation; he spoke with Brian of DKM&G law firm and should have some information by next month’s Trustee meeting.
New Business
Sue McGarry said that last year when she came on board as a Trustee there was not enough information available so she was presenting now the proposed table of contents page for a Trustee handbook she would put together for the new Trustee coming on board next month. Sue said once she puts the handbook together, then she would ask the Corresponding Secretary to maintain in the future. Jack Kowalski said this is a great idea; it is very worthwhile; and all Trustees should have a copy.
Jane Dolan exited the meeting at 6:15 p.m.
Next Meeting…Tuesday, June 12, 2012 at 5 p.m. in the Library Conference Room.
There being no further business, Jack asked for a motion to move to Executive Session to discuss Library Director’s performance evaluation that is due by June.
Motion: Sandra Lahart motioned to adjourn at 6:23 p.m. The Library Trustees will enter into Executive Session for the purpose of discussing Library Director’s performance evaluation. The Trustees will not reconvene in Open Session.
Motion seconded by Sue McGarry
VOTE: Yes-5. Motion passed unanimously.
Roll Call Vote: John Kowalski, yes Patricia Gamache, yes
Carlo D’Este, yes Sandra Lahart, yes
Sue McGarry, yes
Respectfully submitted,
Jean Giliberti
Recording Secretary
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